UPDATED: JUNE 11, 2021
2. Information collected
“Personal information” means information that is received by Company by way of its Services and that identifies, relates to, describes, or is capable of being associated with, a particular individual. For example, Company collects personal contact information, such as your name, company name, title, address, phone number and email address, when individuals express an interest in obtaining information about Company’s Services, register on Company’s website, or register for an event or other Services. When registering for an event or purchasing Company’s Services, Company may also receive your financial and billing information, such as billing name, address and credit card number. Company may also receive additional information relating to lodging, transportation, disabilities, dietary restrictions and menu options. Also, if you apply for a job with the Company, we may require you to submit additional personal information as well as a resume or curriculum vitae. All of the foregoing information provided directly or indirectly by you are referred to as “Data.”
As you navigate the Company’s websites, Company may also collect information through the use of commonly-used information-gathering tools, such as cookies (“Website Navigational Information”). Website Navigational Information includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on the Company’s websites (such as the Web pages viewed and the links clicked).
3. Use of information collected
Company uses Data about its Customers and Attendees to plan and host events, arrange for travel and lodging, and host online forums and social networks in which Attendees may participate. Company also uses such Data to populate online profiles for Attendees on other websites and applications of Company’s Customers and vendors in the provision of services to Customers and Attendees. In these situations, it is Company’s Customers who decide the purposes for which Attendee Data will be used. For additional information on how Attendee Data will be used and protected, please refer to the privacy policies of the Customers on whose behalf Attendees submitted their Data. Additionally, Company uses credit card information of Customers and Attendees to make and hold reservations and to collect payment from existing and prospective Customers and Attendees.
Company may use Data about its Visitors, Customers and Attendees for administrative and marketing purposes. For example, Company may use information you provide to contact you to discuss your questions or interest in the Services and to send you information regarding the Company, its affiliates, and its partners, such as information about promotions, events and surveys.
Company may also use Data about its Visitors, Customers and Attendees for business purposes such as data analysis and identifying usage trends; audits, security and fraud monitoring and prevention; developing new services and improving existing Services; determining the effectiveness of our promotions, events and Services; and operating and expanding our business activities. This may include the disclosure of Data and content of communications in order to comply with the law and to act in good faith to protect the rights or property of our business, employees, customers and vendors.
Company also uses Website Navigational Information to operate and improve the Company’s websites and to provide customized information about the Company as more fully described below.
4. Website Navigational Information
Cookies, Web Beacons and IP Addresses
Company uses commonly-used information-gathering tools, such as cookies to collect information as you navigate Company’s websites (“Website Navigational Information”). We and our partners use these cookies and similar technologies to analyze trends, administer Services and track users’ movements around our websites. This section describes the types of Web Site Navigational Information collected through Company’s websites and Services, and how it may be used.
Log Files, IP Addresses, URLs and Other Data
Like most other websites, we may gather certain information automatically from your use of Company’s websites and Services. This information may be used to analyze overall trends, to help us improve our websites and Services, to track and aggregate non-personal information, and to provide the websites and Services. Company may also collect IP addresses from Customers when they log into the Services as part of Company’s security features.
Social Media Features and Single Sign-on
5. Public forums
Company may provide bulletin boards, blogs, or chat rooms on its websites. Any personal information you choose to submit in such a forum may be read, collected, or used by others who visit these forums. Company is not responsible for the personal information you choose to submit in these forums.
6. Sharing of information collected
Company may share Data with its vendors so they can provide services on our and your behalf. We require our vendors to use and disclose personal information only as reasonably necessary to perform the services or to comply with applicable law. Company may also share Data with its vendors to ensure the quality of the Data provided by you.
If you are registering for an event or for Services through Company, Company may share Data about Attendees with Company’s Customers who are sponsoring or hosting you for the event or Services so Company can provide the services requested. Such Customers may receive Attendee Data directly from you or indirectly from Company. Company does not control their use of your Data, which will be in accordance with their own privacy policies.
From time to time, Company may partner with other companies to jointly offer products or services. If you purchase or express interest in a jointly–offered product or service from or through one of our business partners, Company may share Data about its Customers collected in connection with your purchase or expression of interest with our partners. Company does not control the business partners’ use of the Data, and their use of the Data will be in accordance with their own privacy policies. If you do not wish for your information to be shared in this manner, you may opt not to purchase or express interest in a jointly-offered product or service. If you choose to share your information with business partners, your information will be subject to the business partners’ respective privacy policies.
Company uses a third-party vendor to manage credit card processing which is not permitted to store, retain, or use billing information except for the purpose of credit card processing on Company’s behalf.
Company may use or disclose information provided if required by law or if Company reasonably believes that use or disclosure is necessary to protect the rights of Company or of its employees, customers and vendors, and/or to comply with judicial proceeding, court order, or legal process. Company may also use or disclose personal information provided when necessary for the sale or transfer of all or a portion of our business, assets or equity (including in the case of reorganization, dissolution or investment).
7. International transfer of information collected
8. Communications preferences
Company offers Visitors, Customers and Attendees who provide contact information a means to choose how the Company uses the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of the Company’s marketing emails.
9. Consent to collection and modification of your information
Your decision to provide Data directly or indirectly to Company is voluntary. If you do not provide the Data requested, you may not be able to proceed with the activity or receive the benefit for which it is being requested. You can always unsubscribe or choose not to receive communications from us by following the specific instructions in the email you receive or by notifying us as provided below.
Company may retain your Data for a period of time consistent with the purpose of collection and permitted use, consistent with Company’s data retention policies, and as required by applicable law. For instance, we may retain your information during the time in which you have an account to use our websites or Services and for a reasonable period of time afterward. We may also retain your information during the period of time needed for Company to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements.
You may request to review, correct, delete or otherwise modify any of your Data that has been stored in Company’s websites and Services. If you registered for an account with Company, or with one of its Customers or vendors, you may be able to update your user settings, profile, organization’s settings and event registration information by logging into the applicable website or Service and editing your settings or information. Please contact your account representative or the customer service team if such functionality is not available in the applicable website or Service, or to update your billing information, discontinue your account, and/or request deletion of your Data. For other requests to access, correct, modify or delete your Data held by Company, please see the “Contacting Us” section below. Requests to access, change, or delete your Data will be addressed promptly, within a reasonable timeframe. If you are an employee or client of (or otherwise affiliated with) one of Company’s Customers, you should also contact that Customer for assistance in correcting or updating your information with them.
10. Customer Data
Company’s Customers may electronically submit personal information to Company’s websites or Services for hosting and processing purposes (“Customer Data”). Company will only retain, access, process and distribute Customer Data as reasonably necessary to provide the services requested, perform the Customer agreements and comply with applicable law. Company acknowledges that you have the right to access and modify your personal information. If Data pertaining to you as an individual has been submitted to us by a Customer and you wish to exercise any rights you may have with respect to such Data, please inquire with our Customer directly. Since Company may have limited ability to access and modify Data provided by our Customers, if you wish to make your request directly to Company, please provide the name of Company’s Customer who submitted your Data. We will refer your request to that Customer and support them as needed in responding to your request within a reasonable timeframe.
11. Information Security
Company uses appropriate technical and organizational measures designed to protect your Personal Information against loss or accidental, unlawful or unauthorized alteration, access, disclosure or use. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please notify us immediately.
Children are not eligible to use or make purchases of Company’s Services and we ask that anyone under the age of 13 not submit any Personal Information to us. Company does not knowingly collect Personal Information from anyone under the age of 13.
14. Governing law
15. Contacting us